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The Katie Piper Foundation is committed to Equal Opportunities for all present and potential members of staff and patients therefore expects all employees and volunteers to understand support and apply this through their working practices which requires all individuals to be treated with respect dignity
There s a seat waiting for you at The Katie Piper Foundation. Join us in a brand new post as Administrator and you ll be part of a creative and dedicated team We have a. relentless focus on making life easier for people with burns and scars. It s such an interesting time to work in visible difference And here especially We ve got a brand new service. the UK s first ever live in rehabilitation centre for adults with burns and scars We ll be ten years old this year. The team s passion for this life transforming cause is contagious You ll be working alongside this team. supporting them with patient services fundraising and general overarching charity administration. You ll be a massive influence on shaping our current and future operations and the smooth running of the charity. and therefore people s lives who have been through the very worst and deserve to thrive. Thank you and best wishes Sarah Green Charity Director. Job Description,Job Title Administration Officer, Location Home based with travel into London or Merseyside for meetings when required. Hours 35 hours per week,Duration Permanent,Reports to Charity Director. Salary 22 724 per annum,Job Summary, To provide full and comprehensive administration support to the KPF team ensuring robust administration. processes and practices are in place at all times,Key Responsibilities. General administration support, To plan and prioritise own varied and demanding workloads and impose appropriate deadlines. applying effective time management skills to ensure these are met. To organise meetings including preparation and circulation of agendas and supporting papers and to. attend minute such meetings Ensure all necessary follow up action is taken as required. To devise and maintain bring forward systems to ensure timely review of all key action points and. bring forward items and manage diaries systems accordingly. To provide project planning support to help co ordinate workload and prioritisation of work load. To regularly manage all incoming communications from general channels including visiting the KPF. mailbox to retrieve mail checking emails to the general enquiries address and answering phone. calls To log and organise incoming communications and ensure distribution to relevant team. members for action, To develop and maintain effective central filing and retrieval systems and central organising systems. for the whole of KPF To be including archiving and the use of a digital process. Help maintain a key contacts database across all functions working closely with the KPF senior. management team ensuring all correspondence is logged appropriately. To book travel and accommodation for team members when required. Provide progress updates that will feed into the KPF senior management weekly calls. Working closely with the KPF senior management team to maintain a diary of key events and. activities for the year including budget planning audit planning KPF events national sector events. and networking events, Keep a central record of annual leave and sickness for the KPF team. To be aware of and have a general understanding of relevant KPF policies and procedures in order to. act as a point of contact reference for those requiring information. To carry out any other duties as required by the Charity Director. Patient services support, Prepare and manage the patient timetables to include all daily logistics of timetables and care and. co ordinating team members as required, Planning and organisation of all details and logistics surrounding a patient stay at the KPF. Rehabilitation Centre including the booking of travel activities etc to ensure an excellent experience. for patients pre during and post their stay, Recruitment managing overseeing of third party providers for activities To include ensuring. multiple providers are sourced for all activities and all necessary paperwork collated and recorded. on the KPF shared information point at least one week ahead of a patient stay. To assist with any other administrative tasks connected with other charity services. Marketing Fundraising and Finance support, Work with the fundraising team on production of challenge community and major donor events. including invitation briefing and thanking, Support research for the KPF team including potential donors. Liaise directly with supporters at the outset of their journey with the charity. Respond to the growing needs of our marketing and PR area including dealing with initial press. enquiries and researching opportunities, Assist with other fundraising admin and data management tasks as required. To support the work of the KPF book keeper ie co ordination of team expenses. Provide cover for colleagues as directed by the relevant Manager or Charity Director. The post holder will have access to confidential data on staff patients and services within The Katie. Piper Foundation Failure to maintain confidentiality will lead to disciplinary action which could. ultimately lead to dismissal, The post will be subject to regular annual staff development review. The post holder will be expected to produce work of a high standard and to promote quality at all. The Katie Piper Foundation is committed to Equal Opportunities for all present and potential members. of staff and patients therefore expects all employees and volunteers to understand support and apply. this through their working practices which requires all individuals to be treated with respect dignity. courtesy fairness and consideration, The post holder will be expected to keep themselves updated on all matters relating to procedure and. The post holder must familiarise themselves with matters relating to health and safety management as. they affect them personally and or The Katie Piper Foundation reporting any potential risks to life or. property immediately, Where the post holder is a member of a professional body they are required to conform to the. professional standards set by that body They are required to ensure your registration is current and. practise continuous professional development, This is an outline Job Description and may be subject to change according to the needs of the service in. consultation with the post holder,Your Team and Key Relationships. The KPF staff a trustee and physiotherapists at our partner hospital. You ll be part of a team of 11 with a mixture of full time and part time staff all with difference responsibilities. across the charity, We need you to have great organisational skills and implement streamlined administration processes and. provide support across the charity You will report directly to the Charity Director but with some day to day. guidance from the 3 other members of the senior management team. As well as the wonderful wider KPF staff team you ll need to develop relationships with The Board of Trustees. including Katie patients beneficiaries KPF supporters providers and suppliers. Location wise we are all home based and cover all bases by being spread around the UK You will be required. to come to London and Merseyside for meetings at various points in the year It does come naturally to us to. reach out to each other and share exciting news and challenges but we don t take that sense of team. connection for granted So we have regular calls and meet up for planning and of course drinks and socials. Person Specification,Factor Essential Desirable,Education A level qualifications or equivalent. Qualifications, Experience Providing varied administrative support and dealing Experience of. with highly sensitive and confidential information working in the. Experience of developing and or charity sector,updating maintaining electronic systems and. Experience of working in a small organisation with. limited resource,Experience of taking meeting minutes at team and. trustee level and effectively managing the,preparation planning and circulation of papers. Experience of developing and maintaining effective. administrative and support systems including bring. forward systems and filing systems, Skills Excellent organisational time management skills Knowledge and. Knowledge Diplomatic confidential and professional at all understanding of. times burn care in the UK,Ability to work under pressure and prioritise. constantly handling high volume workload, Ability to make decisions to work on own initiative. and accept responsibility,Ability to work alone and as part of a team. Excellent attention to detail with good spelling,punctuation and layout of documents. Good working knowledge of all Microsoft,Applications. Excellent secretarial skills,audio typing shorthand note taking. Excellent complex diarising skills using multiple,Outlook calendars. Ability to demonstrate enthusiasm and commitment,to the work of KPF. Communication First class communication skills both written and. Skills verbal,Strong interpersonal skills with ability to. communicate effectively at all levels,Qualities Empathy. Attributes Honesty,Flexibility and adaptability,Problem solving. Professional and motivated,Your Application, Please email in PDF format both your CV and a supporting statement to sarah katiepiperfoundation org uk. Closing date By midnight Thursday 19th September 2019. Interview dates w c 30th September interviews can take place in London or Merseyside dependent. on your location, Your supporting statement is such an important part of your application We can t make assumptions. about your suitability so the information that you give there is key for us for shortlisting Please show. how you meet the person specification and would deliver on the job description for this role. specifically Please do use lots of examples We are looking for evidence that you can thrive as. Administrator, Your statement should not exceed 1 000 words Please do call or What s App Sarah Green Charity. Director if you have any questions on 07904 143894. Please note that we reserve the right to close this recruitment process early should we receive a high. volume of applications, If you don t hear from us within two weeks of the closing date please assume you were unsuccessful. on this occasion, Please note that all offers of employment will need references deemed satisfactory by KPF and proof of. eligibility to work in the UK,Data Protection, The data you provide in your job application will be used by KPF to assess your suitability for employment by us. in the role you have applied for We only share your data with third parties to obtain criminal records checks. where necessary and to process data on our behalf such as our payroll provider We won t use your data for. marketing or fundraising purposes By applying for this job you consent to KPF processing your data including. any criminal offences data and sensitive personal data given such as data relating to your ethic origin or sexual. orientation for this purpose,Thank you for considering joining us. We look forward to receiving,your application to join us in. our work towards having a,world where scars don t limit a. person s function social,inclusion or sense of well.