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Microsoft Excel Use the Open PDF XPS button in a Microsoft Excel toolbar or the Open PDF XPS item in the File menu For Excel 2007 or 2010 see above under Word 2007 Select a PDF or XPS file and click Open View the PDF in the PDF Converter Assistant left view Set a page range if desired

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This Guide shows screen pictures made with Windows XP The. appearance may vary under other Operating Systems,Why are PDF files popular. The Portable Document Format has become a de facto standard for. document exchange across platforms and computing environments. More than 200 million PDF documents are posted on the World Wide. Web Key benefits that have driven this popularity are. Integrity PDF files look like the original documents they were. created from They conserve their appearance after sharing. regardless of platform operating system installed fonts or local. settings on each computer or device, File size In many cases PDF files can be more compact than their. source documents ideal for file transfer, Security PDF files can be digitally signed and password protected. to prevent unauthorized changes, Sharing While the basic document content can be frozen. commenting and mark up tools allow collective authoring and. document review,What PDF Professional does for you.
Nuance PDF Converter Professional 7 from Nuance Communications. Inc offers the full circle of functionality for handling PDF files It can. unlock and open PDF files up to version 1 7 for viewing editing. annotation and re assembly It can create PDF files from versions 1 3 to. 1 7 PDF A format is also supported It can unlock PDF files for. repurposing in other applications, This professional product has three parts for creating editing and. unlocking PDF files These are all installed and activated with a single. Create PDF Files, Nuance PDF Create 7 lets you create PDF files from a wide. range of file types The Print dialog box in your print capable. applications will offer a printer named ScanSoft PDF Create. The PDF Create Assistant lets you compile a list of files generated by. different applications You can also create PDFs from XPS files. Each file can be converted to a separate PDF file or they can be. combined overlaid or packaged into a single file When working in. Microsoft WordTM Excel or PowerPoint you can call on the program. to create a PDF file directly from your current document During. conversions hyperlinks and comments can be transferred and you can set. bookmarks to be generated from the structure of the Word document. each worksheet in Excel or for each slide in a PowerPoint presentation. Document information metadata can also be transferred When. working in Microsoft Outlook or Lotus Notes message attachments. can be saved as PDF files As you write a new message or a reply you can. choose a non PDF file from your computer to have it converted to PDF. and attached, The program can create PDF files in versions 1 3 to 1 7 and PDF A. Files can be protected by passwords and can include watermarks. Compression and font settings give you control over PDF file size and. appearance,Edit PDF Files, Nuance PDF Converter Professional gives you extensive control. over your PDF files through an easy to use browsing and. reading interface You can edit pages and documents annotate. and review them adjust document security sign your documents and. more PDF documents can be compiled from different sources and pages. can be rearranged The program delivers a powerful document. management system use it to create archives from related documents to. index and search them later Alternatively in the Enterprise edition you. can access different document management systems through the. application use them to store or archive your PDF documents. Export PDF Files, Nuance PDF Converter 7 lets you unlock PDF and XPS files to.
edit them as Microsoft WordTM Microsoft Excel Microsoft. PowerPoint Corel WordPerfectTM and generic RTF files It. also lets you open PDFor XPS files directly from these and other. applications edit them and save them in the appropriate file type It. converts PDF files up to and including version 1 7 Encrypted PDF files. can be opened if the required password is provided. Installation and Activation, PDF Converter Professional 7 detects previous versions and components. and prompts for your confirmation to remove them You should have. administrator rights on the computer to install and activate the program. You need web access for activation,1 Insert the CD ROM in your CD ROM drive. The installation program will start automatically If it does not locate. your CD ROM drive in Microsoft Windows Explorer and. double click the program s AutoRun exe file Select a language for. installation The InstallShield Wizard will appear, If you have downloaded the program from the Nuance web site. double click its autorun exe file,2 License and Serial Number. You must accept the license agreement in order to proceed You must. enter a serial number You will find this on the CD sleeve or on the. Nuance web site or a reseller s site at the download location. Some resellers let you see the serial number at a later time by returning. to your purchase order Be sure to keep the serial number in a safe place. it is fully checked only during product activation and is also needed for. any re installations, Serial numbers never include the letter O always use zero.
3 Location and Setup Type, The installer offers a default location for the program Accept it or define. a different one Select Complete or Custom Setup Choose Custom to. accept or decline installation of the PDF unlocking component Choose. Custom also to enable or disable the integration of PDF Converter and. PDF Create in other programs By default all the programs offered in the. PDF Converter Professional Integration panels of the InstallShield. Wizard will be enabled You can change integration settings later by. choosing the program under Add or Remove Programs in the Control. Panel and clicking Change and then Repair,4 Click Finish. Registration runs at the end of installation Select Register Online to. establish a connection to the Nuance web site We provide an easy. electronic form that can be completed in a few moments When the form. is filled click Submit If you decide not to register or to be reminded. later you can go to http www nuance com to register online any time. later Click on Support and from the main support screen choose. Product Registration For a statement on the use of your registration. data please see Nuance s Privacy Policy,5 Activate. You will be invited to activate the product at the end of installation. Please ensure that web access is available Provided your serial number is. found at its storage location and has been correctly entered no user. interaction is required and no personal information is transmitted If you. do not activate the product at installation time you will be invited to do. this each time you invoke the program PDF Converter Professional. creates PDF files with a trial watermark on each page if you use it. without activation If you ignore the first five activation prompts you must. activate products separately and manually a much more time consuming process. You will be allowed to re install the program a reasonable number of. times without having re activation problems because un installation. includes a de activation step The serial number is needed for re. installation and web access is needed for de activation and re activation. For registration and activation troubleshooting see the Nuance. Knowledge Base at http knowledgebase nuance com, Note Keep the serial number of earlier versions to retain the option of installing. them on a different computer,How to Get Help, This guide is available in a PDF file on the CD and after installation in the.
program folder It can also be accessed from the About panel When the. program is delivered electronically this PDF is available at the download. site and is included in the download, Nuance PDF Converter Professional has a comprehensive HTML Help. system Use the Help Menu to open it at its Introduction. Press F1 to open Help typically at the topic describing the. currently open panel Some dialog boxes have Help buttons. A Release Notes file with latest information is available on the CD and in. the program folder The Nuance web site offers program information. with a regularly updated knowledge base and user forums. Note System requirements are presented on the product box and in Help. Starting the Program, Choose Nuance PDF Professional 7 from the Windows Start Menu This. offers the following items,Choose this to convert PDF files to. freely editable documents, Choose this to start the main Choose this to create PDF files from. program and edit PDF files one or more source files. Create PDF Files,Overview of creating PDF files, PDF Creation can be done from the following locations as described in.
the table and the following sections,Location Source files Conversion method Target. Direct conversion from,One or more local or PDF Professional as. PDF Professional File clipboard scanner or files,DMS files scanner or current PDF. menu or File toolbar clipboard Create Assistant to create. combine or overlay files,Individual settings A page. Current document in Pre defined or via,Print dialog boxes range can typically be.
the calling application Save As,Windows Start Menu Create Assistant using. plus optionally desktop One or more local or profiles page ranges are not. User defined To local, quick load bar and DMS files file to e mail or both. system tray,Direct conversion using a Pre defined or via. Windows Explorer One or more whole,chosen profile and assembly Save As to local file. shortcut menu local files,instruction to e mail or both.
Direct conversion with current, Microsoft Word Whole current Word settings Word and general Via Save As to local. Create PDF button file settings can be accessed file to e mail or both. Current Excel Direct conversion with current,Microsoft Excel Via Save As to local. workbook or settings can be accessed,Create PDF button file to e mail or both. worksheet from Excel, Microsoft PowerPoint Direct conversion with current. Whole current Via Save As to local,2007 Create PDF settings can be accessed.
presentation file to e mail or both,button from PowerPoint. Direct conversion of all,One or more, Microsoft Outlook attachments or with a Pre defined or via. attachments to a mail, and Lotus Notes out selection box Settings can Save As to a local file. be accessed,Location Source files Conversion method Target. Direct conversion using, Microsoft Outlook One or more files on PDF attached to.
current settings no access to, and Lotus Notes in the local computer current message. Direct conversion with current, Microsoft Internet Current web page or a Via Save As to local. settings Settings can be, Explorer link to another page file to e mail or both. accessed from Explorer,Create PDFs from PDF Professional. Click the New PDF button in the Main toolbar of PDF Professional. or select New PDF from the File menu See the picture below You can. create a blank PDF or choose From File to select one or more files from. an Open dialog box even if they were created in different applications. The next three commands lead to the PDF Create Assistant giving you. full control over the creation process You can also drag and drop files. created in a print capable application onto the PDF Converter. Professional workspace In this case the behavior is the same as when. choosing From File,Direct conversion using the existing.
settings from the ScanSoft PDF,Create Properties dialog box that. you can access from File Print,Multiple selection is possible one. PDF is created for each file,Direct conversion,from the active. clipboard contents These commands work through the. using existing Create Assistant where settings are. settings made through profiles,Direct conversion via scanner s. own interface multi page input via,ADF may be possible.
Create PDFs from Print dialogs, The Print dialog box appearing in your print capable applications will. include a PDF Create printer Load a file you want to make a PDF from. then select File Print Select ScanSoft PDF Create as the name of your. printer Specify a page range and other settings as desired One PDF file. is created the number of copies value is ignored Click Properties to. check or change PDF Create settings Click OK to start the creation By. default the Save As dialog appears but you can give automated saving. instructions under Properties PDF Settings,Use the PDF Create Assistant. The Assistant is called from the Windows Start menu It lets you. compile a list of files to be converted These files may have been created. in different applications Choose to combine the files in the given order. to create a single PDF file or have each file converted separately You can. package a set of files into a single PDF Files can also be overlaid for the. conversion The Assistant lets you use profiles to control the PDF. creation Profiles contain a group of settings designed for a particular. outcome The program includes seven profiles you can create more for. your own needs Help explains how to do this, Remove selected Move selected files Remove all files. files from the list up or down from the list,Drag and drop input files onto this. area or use the Add button,instruction,Select a profile.
This displays current Click to start Click to change Change profile. saving settings PDF creation saving settings settings. other assembly instructions are, Combine files into a single PDF in listed order and ability to. generate a bookmark for each input file,Overlay files with overlay options. Package files as PDFs inside a container PDF with options. Click the Profiles button to change settings for any profile or to create. a new profile based on an existing one,1 Select a profile 2 Make 3 Specify settings. here selections here for each selection, Select a profile Click this to delete Click this to restore Access settings for. click this to name a the selected profile default settings for MRC compression. new profile based after a warning the selected profile and creating. on it then change searchable PDF files,settings and save it.
For information on making tagged or searchable PDF files and the. benefits of applying MRC compression see Help, Click OK to have the selected profile applied with the settings you. Then press the Create button in the Assistant The Print Info. dialog box appears listing the input and output files and showing the. conversion status Double click any PDF name to view the created PDF. Create PDFs from Windows Explorer, Right click on a single file The shortcut menu includes. Choose a profile from the first item s sub menu The current settings for. that profile will be used for the PDF creation Click Edit to modify. profile settings or create a new one before PDF creation The second item. shows the current saving instruction Click on it to set a different. instruction, If you select a group of files and right click the shortcut menu includes. Choose the first option and then a profile to create one PDF from each. selected file To generate a single PDF choose to combine overlay or. package the files along with a profile The last option displays the. current saving instruction Click it to change this. Create PDFs from Microsoft Word,1 Open the Word document. 2 Select Create PDF from the Nuance PDF menu or click In. Word 2007 or 2010 you can find this in the Nuance PDF tab. 3 Accept or change the default target folder and file name in the Save. As dialog box that appears, 4 Optionally add document information keywords etc or choose.
Embed Metadata see below, 5 Click to create a PDF and attach a copy of it to an e mail. The Nuance PDF Settings for Word dialog box, This can be accessed from a toolbar button or an item in the Nuance. PDF menu In Word 2007 you can find this in the Nuance PDF tab It. lets you define settings that are applicable only when creating a PDF. from a Word document Define which paragraph styles in the Word. document should be converted to bookmarks in the PDF which. comments should be transferred how hyperlinks should appear and. which items should be tagged if any Choose Embed Metadata to. transfer document information subject author keywords from the. Word document into the PDF Use the Advanced panel to access the full. range of PDF creation settings,Create PDFs from Microsoft Excel. and PowerPoint,1 Open the Excel file or PowerPoint presentation. 2 Select Create PDF from the Nuance PDF menu or click. 3 Accept or change the default target folder and file name in the Save. As dialog box that appears, 4 To create a PDF and attach a copy of it to an e mail click.
5 To change creation properties click, You can choose whether or not to have comments and hyperlinks. transferred to the PDF and bookmarks created In Excel each. worksheet becomes a bookmark and in PowerPoint each slide. Choose Embed Metadata to transfer document information from. the source document into the PDF,Create PDFs in mailing applications. A new toolbar is added to Microsoft Outlook and Lotus Notes versions. 7 0 and 8 5, 1 Click to convert the attachments in the current message to PDF. and save them to a defined folder, 2 Click to access settings Choose to have all attachments. converted in the background and sent to the last used folder or to. be able to choose which attachments to convert and to change the. target folder, 3 Click in the Nuance toolbar in a new message or a reply.
window to choose one or more files from your computer to be. converted to PDF and attached to the message, NOTE If you do not see the buttons in Word Excel or. PowerPoint go to View Toolbars and select Nuance PDF. Create PDFs from Internet Explorer,1 Open a web page you want to capture as a PDF. 2 Click the Create PDF button and choose to make a PDF from. the web page or to add its content to an existing PDF or to create a. PDF and attach it to a new empty message in your default e mail. program Outlook or Lotus Notes, The button s drop down list also lets you access creation options To. make a PDF from a web page linked to the current one right click on the. link and choose Create PDF file from the content of the link.

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