D Link ShareCenter Setup Guide for Home amp Small Business

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such as the DNS 320L 2000 DNS 327L DNS 340L DNS 345 4000 DNS 325 DNS 320 or DNS 315 There are some variations between these models but most of this guide applies equally to all of them 1 2 Choice of Hard Drives ShareCenters are not supplied by D Link with hard drives already installed in them Rather the idea is that the customer


Free Edition Updated 31st March 2015,Copyright Nicholas Rushton 2015. The right of Nicholas Rushton to be identified as the author of this work has been asserted by him in accordance with. the Copyright Designs and Patents Act 1988, All rights reserved No part of this publication may be reproduced stored in or introduced into a retrieval system or. transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the. prior permission of the author Any person who does any unauthorised act in relation to this publication may be left. liable to criminal prosecution and civil claims for damages An exception is granted in that up to 750 words in total may. be quoted for the purpose of review The information in this publication is provided without warranty or liability and it. is up to the reader to determine its suitability and applicability to their own requirements This book and its author are. unconnected with D Link and this is an independently produced publication. This book is sold subject to the condition that it shall not by way of trade or otherwise be lent resold hired out or. otherwise circulated without the author s prior consent in any form of binding or cover other than that in which it was. published and without a similar condition including this condition being imposed on the subsequent purchaser. All copyrighted terms and trademarks of the registered owners are respectfully acknowledged. 1 PREPARATION 6,1 1 Choice Of ShareCenter 6,1 2 Choice Of Hard Drives 6. 1 3 RAID 7,1 4 Location 7,1 5 Electrical Considerations 7. 1 6 Local Infrastructure 8,1 7 Computers And Devices 9.
2 INSTALLATION OF FIRMWARE 10,2 1 Installation Using the Setup Wizard 10. 2 2 Quick Tour of the ShareCenter 26,3 HARDWARE AND CONFIGURATION 31. 3 1 Checking for Firmware Updates 31,3 2 Network Services 32. 3 3 Power Management 33,3 4 Uninterruptible Power Supply UPS 35. 3 5 Changing the Hard Drive Configuration 36,4 SHARED FOLDERS 38.
4 1 Creating a Network Share 38,4 2 Modifying a Network Share 43. 4 3 Deleting a Network Share 43,5 USERS 44,5 1 Naming Conventions 44. 5 2 Creating a User 45,5 3 Modifying a User 47,5 4 Deleting a User 47. 5 5 Creating Home Folders 47,5 6 Groups 48,6 ACCESSING THE SHARECENTER 51. 6 1 Using A Browser 51,6 2 From Windows Explorer File Explorer 52.
6 3 Windows Run Command 52,6 4 Mapping Drives Manually 53. 6 5 Using the D Link Storage Utility 56,6 6 Using A Batch File 58. 6 7 Connecting from a Mac 61,7 REMOTE ACCESS TO THE SHARECENTER 65. 7 1 Registering for mydlink 66,7 2 Accessing the ShareCenter using mydlink 66. 7 3 Dynamic DNS DDNS 69,7 4 Google Drive 71,8 MULTIMEDIA AND STREAMING 73.
8 1 Enable Multimedia 73,8 2 My Music 75,8 3 iTunes Server 76. 8 4 My Photos 78,8 5 Media Server DLNA 80,9 CONNECTING MOBILE DEVICES 81. 9 1 mydlink Access 81,9 2 File Browser 84,9 3 Using a Chromebook 84. 10 BACKUPS 85, 10 1 Backing Up The ShareCenter to an External USB Drive 86. 10 2 Restoring Files to the ShareCenter 87,10 3 Local Backup using an Internal Drive 88.
10 4 Backing up the ShareCenter Configuration 89, 10 5 Backing up Windows 7 Computers to the ShareCenter 90. 10 6 Backing up Windows 8 Computers to the Server 95. 10 7 Time Machine for Mac Users 98,11 PRINTING 99,11 1 Sharing USB Printers 100. 12 HOUSEKEEPING REPORTING 103,12 1 Recent Activities Logfile 103. 12 2 Checking Storage Status Disk Space 103,12 3 Checking The Health Of The Disks 104. 12 3 1 Scan Disk 104,12 3 2 S M A R T Disk 104,12 4 Resource Monitor 106.
12 5 Setting Up Email Notifications 107,12 6 Checking For Firmware Updates 109. 13 MISCELLANEOUS TOPICS 110,13 1 Additional Applications 110. 13 2 Change the Admin Password 111,13 3 Change the Idle Time 111. 13 4 Logon Using SSL 111,13 5 Switch Off Unused Services 112. 13 6 Customizing The Home Page 112,13 7 Preparing the ShareCenter for Disposal 113.
INTRODUCTION, D Link are one of the most popular manufacturers of Network Attached Storage NAS devices NAS boxes from D. Link provide a huge amount of functionality for the typical household or small business yet are very competitively. priced Whether it is the storage and sharing of information the streaming of videos music and photos to computers. and smart devices or the ability to have a private cloud that allows access to information from anywhere a D Link NAS. can do it all with aplomb But this power and flexibility comes at a price setting up a NAS for the very first time can. seem a daunting prospect for someone who has not done so before The documentation available from the manufacturer. does not necessarily help the choice is between a quick start guide that tells very little or an in depth manual running. to 400 or 500 pages that can overwhelm a beginner although this criticism applies to many manufacturers not just D. Link This guide sits in between and has been written according to the Goldilocks Principle not too much information. not too little but just right Written in plain English based on real world experience and with copious illustrations it. will take you through things from start to finish and help ensure that your home or small business network is a success. Chapter 1 is concerned with preparation and provides some useful background information about buying and preparing. a ShareCenter Chapter 2 covers the initial installation of the ShareCenter firmware configuring and customizing the. hardware options are discussed in Chapter 3 Chapter 4 describes how to create shared folders and Chapter 5 discusses. the creation of users and groups Chapter 6 covers the various methods for connecting PCs and Macs to the ShareCenter. in order to access data and Chapter 7 details the options for remote access and working with the Cloud Chapter 8 covers. the extensive multimedia and streaming options available in ShareCenter Chapter 9 concentrates on connecting iPads. and other mobile devices Chapter 10 is all about backups and Chapter 11 covers printing Chapter 12 is about. housekeeping and reporting to ensure the ShareCenter remains in good health Finally Chapter 13 discusses various. miscellaneous topics to help you get more out of your ShareCenter. The guide is supported with a growing website at http www serverinstallationguides co uk be sure to check it out on. a regular basis for any updates and additional material You should also familiarise yourself with the D Link website. and the built in help system of the ShareCenter so as to get the most out of your NAS. 1 PREPARATION,1 1 Choice of ShareCenter, D Link offer more than a dozen different models of their network storage devices designed to cater for home and. business users of differing sizes although the range and model numbers vary slightly across the world Some models. are optimized for use as network video recorders NVRs some as high capacity storage units for use in larger business. Those aimed at home users and small businesses are designated as ShareCenters by D Link those for slightly larger. businesses as ShareCenter Pro Models vary according to form factor number of hard drives that can be used. performance and ultimately price This guide is aimed at home and small business users who will typically use models. such as the DNS 320L 2000 DNS 327L DNS 340L DNS 345 4000 DNS 325 DNS 320 or DNS 315 There are. some variations between these models but most of this guide applies equally to all of them. 1 2 Choice of Hard Drives, ShareCenters are not supplied by D Link with hard drives already installed in them Rather the idea is that the customer. buys the drives separately and installs them which is very easy to do else buys a ready populated unit from a reseller. This approach is generally better because it offers more choice D Link NAS units are very flexible in terms of the brand. and type of hard drives that can be used in them but the following guidelines are suggested. Use 3 5 SATA drives Smaller 2 5 SATA drives laptop drives can only be used with separate adaptors. For models with multiple drive bays purchase identical drives i e same brand and model rather than mix and. Avoid the very latest high capacity drives unless you have confirmation that they work in your model of. ShareCenter Stick to drives of 4TB or lower capacity although note that if you have an older model. ShareCenter then you may be restricted to drives of no more than 2TB maximum capacity. Hard drives that have been specifically optimized for use in NAS such as the Western Digital Red series or the. Seagate NAS line are preferable, Figure 1 Hard drives being mounted inside DNS 320LW. RAID stands for Redundant Array of Independent or Inexpensive Disks There are various types of RAID referred to. using a numbering system e g RAID 0 RAID 1 RAID 5 and the basic idea is to improve reliability and performance. by using multiple disks to provide redundancy and share the workload D Link support several different RAID levels. depending on the model and the physical drives installed the following RAID levels might be available JBOD RAID. 0 RAID 1 RAID 5 RAID 10 The most common scenarios in home and small business systems are RAID 0 RAID 1. RAID 5 and JBOD, RAID 0 consists of two identical drives When data is written some goes on one drive and some goes on the other As.
both drives are being written to or read simultaneously throughput is maximised However as bits of files are scattered. across the two drives if one drive fails then everything is lost Also the speed of disk drives is not actually the bottleneck. in many NAS systems For these reasons RAID 0 should be avoided it does not actually provide any redundancy. RAID 1 consists of two identical drives that mirror each other So when a file is saved there are in fact two separate. but identical copies behind the scenes one held on each drive even though you can only see one as the mirroring process. itself is invisible If one of the drives fails the second one automatically takes over and the system carries on without. interruption At the earliest opportunity the faulty drive should be replaced with a new one the system is then synced it. so it becomes a true copy of the remaining healthy drive in a process known as rebuilding the array In a RAID 1. system the total usable storage capacity is half that of the total drive capacity installed For example if a ShareCenter. has two 2TB drives installed then the total amount of usable storage capacity is 2TB rather than 4TB. RAID 5 uses at least three but preferably four drives Data is written across all the drives along with what is known as. parity information The benefit of this is that the system can cope with the failure of any one single drive RAID 5 is. considered to offer a good combination of price performance and resilience Whereas a RAID 1 system loses 50 of. the total drive capacity in order to provide resilience RAID 5 loses only about 25 For instance if a ShareCenter has. four 2TB drives installed then the total amount of usable storage capacity is 6TB rather than 8TB. JBOD stands for Just a Bunch of Disks and is not actually a RAID system at all Rather it aggregates all the drives. together to create one large volume that provides the maximum amount of storage space albeit without any protection. For example with the same drives as in the previous example you would get 8TB storage with JBOD rather than just. 6TB storage as with RAID 5, What to do If you have a ShareCenter with a single drive then the question of RAID does not arise If you have a. ShareCenter with two drive bays then you should use RAID 1 if data protection is most important to you or use JBOD. if you need the maximum amount of space If you have a ShareCenter with four drive bays it should be configured as. RAID 5 if protection is most important or JBOD if you need the maximum amount of space. One important thing to note is that a RAID system is not a backup system It can help prevent data loss in the event of. disk problems but it is still important to make separate provision for backups. 1 4 Location, The ShareCenter should be attached to the physical network via a Gigabit Ethernet connection for example by plugging. it directly into the router It should be placed away from direct sunlight and any source of heat such as a radiator Avoid. locations that are wet or damp As little physical access is required the unit can be located out of sight and reach for. instance in a cupboard or a locked room or generally out of reach Most models generate very little noise and can usually. be operated in an office or family room without too much disruption. 1 5 Electrical Considerations, It is possible that data loss can occur if the mains electrical power fails whilst the ShareCenter is running The best way. to mitigate against this is to use an Uninterruptible Power Supply UPS with the ShareCenter in the event of power. problems this will enable it to continue operating for short periods and then to shut it down in an orderly manner if. necessary Most popular brands work with D Link e g APC CyberPower In a business environment the use of an. UPS should be considered mandatory, If an UPS is not used which is usually the case in a domestic environment then the ShareCenter should at least be. connected to a clean electrical power supply via a surge protector. 1 6 Local Infrastructure, The term infrastructure is used here to describe the physical network basically the boxes and wires that connect.
everything together and to the outside world In a home environment this is typically an all in one wireless internet. router In a business environment it may be a router connected to a switch and to one or more wireless access points. depending on how many devices need to be connected. Figure 2 Typical Home Infrastructure,Figure 3 Typical Small Business Infrastructure. There are a number of principles that can usefully be followed here Firstly use wired connections whenever possible. as performance is so much better than wireless Secondly for wireless devices such as laptops make sure they operate. at 801 11n or 801 11ac Thirdly if you are a home user consider upgrading the router Many ISPs Internet Service. Providers supply relatively low cost models often free of charge when you sign up with them Many of these are of. average quality and spending money on professional or prosumer professional consumer routers and switches will. usually give better performance and reliability,1 7 Computers and Devices. Just about any modern computer can be used with a ShareCenter The computers can be running any mixture of. Windows 7 Windows 8 8 1 Windows Vista or Windows XP Home or Professional versions of Windows are equally. suitable Apple Macintosh computers running most versions of Mac OS X can be connected as can Linux PCs although. they are not specifically discussed in this guide Devices running iOS iPad iPhone Android tablets and. Smartphones can be connected as can many smart televisions and gaming boxes However Chromebooks can only be. connected in a relatively limited sense,2 INSTALLATION OF FIRMWARE. Having physically installed the hard drive s in the ShareCenter and connected it to the network the first thing to do is. to install the ShareCenter management software or firmware There are two ways of doing so. Zero Configuration Setup this is intended as a simplified method of installation and requires that you have a D Link. Cloud router and have registered for a mydlink account The installation is done online by logging in to D Link s. mydlink website portal, Using the Setup Wizard this uses a conventional piece of software that is installed and run on a Windows PC or Mac. Although D Link are a popular vendor of routers realistically most people will be using another brand and hence the. Zero Configuration option will not be available In contrast the Setup Wizard constitutes a universal method of. installation that should work in any situation and hence we will use that in this guide. 2 1 Installation Using the Setup Wizard, The Setup Wizard is available in both Windows and Mac formats and is provided on a CDROM with newly purchased.
ShareCenters Alternatively the latest version can be downloaded from the D Link website If you download it note that. it may be in a zipped format and you will need to extract the files first In most versions of Windows this can be done. by right clicking the downloaded file and choosing Extract All from the pop up menu Install and run the Setup. Wizard if you receive a message from the firewall on your computer allow access for the Setup Wizard It will then. appear as follows, Figure 4 Welcome screen of the ShareCenter Setup Wizard. Select your language and click the large Start button The next few screens will explain how to install the hard drives. in the ShareCenter as we have already done this click the Next button repeatedly until you reach the Select a Device. screen where your ShareCenter should be shown Click on the picture of the ShareCenter and the power light on it will. begin flashing acknowledge by clicking Yes on the message that is displayed. Figure 5 Select your ShareCenter, On the next screen the Username will have a default value of admin and the Password will be blank leave it so and. click Next,Figure 6 Click Next, On the subsequent screen create a password for the admin user The password needs to have between 5 and 16. characters it should be something non obvious i e not password admin dlink secret etc and preferably a. mixture of letters and numbers Enter it twice and click Next. Figure 7 Create a new password, On the next screen you need to make a decision about the IP address for the ShareCenter Every device has a unique. number within a network to identify it known as its IP address The router itself will have a default fixed IP address. decided by the manufacturer for instance 192 168 1 1 is a common choice It will then allocate numbers to computers. and devices as they connect for instance the first computer might become 192 168 1 101 the second computer might. become 192 168 1 102 and so on A piece of software inside the router known as a DHCP server handles this process. The D in DHCP stands for dynamic and indicates that the IP addresses are handled dynamically and recycled So for. example the next time the first computer is switched on it might be allocated a different number say 192 168 1 115 for. instance The fact that the numbers change doesn t make any difference to computers but some devices prefer a fixed. or static address including routers and NAS devices Specify an IP address that is adjacent to that of the router s IP. address You may have to refer to the router manufacturers documentation for its address but some common ones. include TalkTalk 192 168 1 1 Belkin 192 168 2 1 Buffalo 192 168 11 1 D Link 192 168 0 1 BT 192 168 1 254. Billion 192 168 1 254 Linksys 192 168 1 1 Netgear 192 168 0 1 Apple 10 0 1 1. Another method to determine the IP address of the router on a Windows PC is as follows. Click Start then choose Run in the case of Windows 8 1 right click the Start button then choose Run Alternatively. hold down the Windows key and press the letter R In the small dialog box that appears type in cmd and press Enter. In the black box that appears type ipconfig and hit Enter Look for the entry that reads Default Gateway which is. another name for router, In this example our internet router is on 192 168 1 1 so we have chosen the adjacent address of 192 168 1 2 The.
Gateway and DNS1 fields should have the same IP address as the router DNS2 can be left blank Click Next to. Figure 8 Specify a Static IP address, The subsequent screen is captioned Configure Device Information and contains three items Workgroup Name and. Description In 99 of computer systems the Workgroup name is workgroup so leave it as it is The Name of the. ShareCenter will currently be set to something random e g dlink 26C6A8 Change it something more meaningful it is. suggested that you simply call it server The Description can be whatever you wish as it does not have any great. significance Click Next,Figure 9 Configure Device Information. The next screen is for setting the System Time Check the Time Zone and change it if necessary using the drop down. For most people the easiest option is to click the Set time from my computer button followed by Next.

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